Elile Software Technologies LLC is a product-driven technology company headquartered in Abu Dhabi, UAE, operating at the intersection of enterprise security, identity intelligence, and sovereign computing. Our solutions serve government, defence, and critical infrastructure clients across the MENA region and beyond.

We are a remote-first, globally distributed team of 20–25 people across the GCC, North America, and Asia, with headcount growing steadily. Our Abu Dhabi office is the operational and strategic nerve centre of the company.

Role Overview

We are seeking a highly capable, discreet, and proactive Executive Assistant / Chief of Staff / Office Administrator to serve as the operational backbone of our Abu Dhabi headquarters. This is a hybrid strategic and administrative role - part trusted executive partner, part operational coordinator, and part office anchor.

The ideal candidate brings polished professional experience working in Abu Dhabi or the wider UAE, understands the nuances of doing business in the region, and is comfortable navigating a fast-moving, globally distributed technology company. You will work directly with the CEO and support multiple departments including Operations, People & HR, Finance, and Business Development.

Key Responsibilities

Executive & Strategic Support

• Manage the CEO's calendar, travel itineraries, meeting schedules, and correspondence with precision and discretion

• Prepare briefing notes, agendas, presentations, reports, and follow-up action items for leadership meetings

• Act as the CEO's primary point of contact — internally and with external stakeholders, partners, and government entities

• Coordinate and track cross-departmental priorities, ensuring accountability and timely delivery

• Conduct research and compile intelligence on topics as directed (market, regulatory, vendor, partner)

• Draft, proofread, and manage sensitive internal and external communications

Chief of Staff Functions

• Serve as a strategic thought partner to the CEO and leadership team, anticipating needs before they arise

• Own special projects from inception to completion - including operational initiatives, vendor evaluations, and process improvements

• Facilitate coordination across remote global teams; track key milestones and flag blockers proactively

• Manage onboarding logistics for new hires and contractors in coordination with the People & Operations team

• Support board communications, investor materials, and stakeholder reporting as required

• Maintain an organised system for company documentation, policies, and confidential records

Office Administration

• Manage all day-to-day operations of the Abu Dhabi office — facilities, supplies, vendor relationships, and utilities

• Liaise with ADGM/ADCD and other UAE regulatory bodies for licence renewals, visa processing, and compliance documentation

• Coordinate with PRO (or external PRO services) for government-related transactions and approvals

• Handle UAE-specific admin including employee visa sponsorship, Emirates ID, medical insurance coordination, and MOL/MOHRE matters

• Manage petty cash, expense tracking, invoice coordination, and liaise with the Finance team for payments

• Organise company events, offsites, team meetings, and executive visits

Qualifications & Requirements

Essential

• 3–5+ years of experience as an EA, Office Manager, Chief of Staff, or in a comparable senior administrative/operational role

• Must have worked in Abu Dhabi for a minimum of 3–5 years — with a demonstrable understanding of the local business environment, government processes, and cultural norms

• Exceptional command of written and spoken English; ability to draft professional communications and documents independently

• Strong proficiency with productivity tools: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project/task management platforms• Demonstrated ability to handle highly confidential and sensitive information with the utmost integrity

• Proactive, self-directed work style — able to manage multiple priorities in a fast-paced, ambiguous environment

Preferred

• European or North American background, candidates who bring international professional standards and cultural fluency with Western business practices

• Arabic language skills (spoken and/or written) are a meaningful advantage for stakeholder engagement in the region

• Prior experience supporting C-suite executives, founders, or senior leadership in a technology, defence-tech, or professional services environment

• Familiarity with UAE free zone and mainland regulatory frameworks (ADGM, ADJD, ADCD, MOHRE)

• Experience in a startup or scale-up environment where wearing multiple hats is the norm, not the exception

Who You Are

• You are unflappable under pressure and comfortable with ambiguity

• You anticipate problems before they happen and solve them quietly

• You hold yourself to a high standard and take ownership without being asked twice

• You are discreet, you understand that confidentiality is a professional value

• You bring polish, warmth, and cultural sensitivity to every interaction

• You are someone people trust - colleagues, leadership, and external partners alike

What We Offer

• Competitive compensation package aligned to Abu Dhabi market rates

• Direct exposure to senior leadership and strategic decision-making in a high-growth technology company

• A dynamic, international team environment — collaborative, ambitious, and respectful

• Professional development and growth opportunities as the company scales

• Medical insurance, annual leave, and benefits as per UAE Labour Law